Promotional & Advertising Opportunities

Opportunity to organise an Official Non-CME Industry Session in a Parallel Hall, up to 90 minutes (Program subject to the approval by the WCP Committee).

• Includes hall rental, standard audio/visual equipment, and display table.

• Permission to use the phrase “Official Symposium of the WCP 2019 Congress”.

• Sponsored Symposia Programs will be included in a designated industry section of the Final Program (subject to receipt by publishing deadline).

• Time Slots: allocated on a first come, first served basis.

• Industry sessions will be clearly indicated in the congress timetable/Program as: “Industry Session” not included in the main event CME/CPD credit offering”

• The supporting company, in addition to the support fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Sponsored Symposium/Workshop speakers have already been invited by the Congress​.

• Lunch will not be provided and supporting companies are encouraged to offer lunch during its symposium. Lunch box options can be requested to Secretariat.

• Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

Opportunity to organise an Official Non-CME Meet the EXPERT Session in a Parallel Hall, up to 60 minutes (Program subject to the approval by the WPA Committee).

• Includes hall rental, standard audio/visual equipment, and display table.

• Permission to use the phrase “Official Meet the Expert Session of the WCP 2019 Congress”.

• Meet the experts session’s program will be included in a designated industry section of the Final Program (subject to receipt by publishing deadline).

• Time Slots: allocated on a first come, first served basis.

• Industry sessions will be clearly indicated in the congress timetable/Program as: “Industry Session” not included in the main event CME/CPD credit offering”

• Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

• The supporting company, in addition to the support fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Sponsored Symposium/Meet the expert speakers have already been invited by the Congress​.

Opportunity to place company logo on the lanyards. The Organizing Committee will select the type and design of the lanyards. The support entitlements are as follows:

• Supporter’s logo to be printed on the lanyards.

• Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

Branded Charging Kiosk for multiple devices, including smart phones and tablets. It’s a great way to leave a lasting impression on the congress delegates.

• Opportunity to brand the Charging Kiosk with your company name and logo..

• Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

Facilities will be available at the Congress location for speakers and abstract presenters to check their presentations.

• Supporter’s name/or company logo to appear on all signs for this room.

• Opportunity to display Supporter’s logo on screensavers at each workstation.

• Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

Wireless Network Provision: Delegates wishing to access the internet via their own laptop/smartphone may do so by using the congress Wi-Fi.
An initial branded splash screen will bear the supporter’s logo and company name. Supporters of this piece of technology will receive strong visibility during the meeting.

• Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

​Supporter will provide funding for the Notepads & Pens for the participants.

• Notepads & Pens will bear the WCP 2019 and the Supporter’s company logo and will be distributed in the participants’ Congress bags*.

• Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

*if applicable

​Supporter will provide funding of the Congress bags.

• The bag will bear the Supporter’s logo and the Congress logo.

• Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

​There will be an Internet Area equipped with workstations where attendees may check e-mails. Your company’s logo will be prominently displayed.

• ​​​Signage near the area with “Sponsored by…” and a company logo.

• Opportunity to display company logo on screen background, screen saver.

• Opportunity to brand area with your own carpet.

• Opportunity to provide branded paper, mousepads.

• Opportunity to distribute branded items​.

• Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

An opportunity to hire a room at the Congress venue that may be used as a Hospitality Suite or Meeting Room. Supporter will be able to host and entertain its guests throughout the Congress . Supporters will have the option to order catering and AV equipment at an additional cost.
Hospitality provided will be in compliance with all relevant industry codes and compliance guidelines.

• Opportunity to brand the hospitality suite.

• Acknowledgement on directional signage outside suite.

Coffee will be served during breaks in the exhibition area. Hospitality provided will be in compliance with all relevant industry codes. ​

• Opportunity to have a one day display of company’s logo at the catering point located within the exhibit area.

• Opportunity to provide items bearing company logo for use during the supported break.

• Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

The branded Seating Cubes or Festival Chairs are stylish and informal. This multipurpose cardboard stool can be customized to match whatever theme you have chosen for your event. The design is subject to approval of the Secretariat and must follow all compliance regulations.

• Opportunity to customize the seating cubes.

• 50 or 100 branded seats will be produced, price is according to the amount.

• Location of seating cubes onsite to be coordinated with Secretariat.

• Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

​Supporter will have the opportunity to promote itself through a networking reception on the first evening to which all registered attendees are invited. Hospitality and any activities provided will be in compliance with all relevant industry codes.

• Supporter’s logo on sign at the entrance to the Welcome Reception.

• Opportunity to provide items bearing company logo for use at the event.

• Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

Opportunity to place an advertisement in the Final Program of the Congress.
Options vary from: Full inside page color/Inside back page/back page (different pricing) advertisement in designated section of the Final Program.

The Final Program will contain the timetable, information about the scientific Program and other useful information.​ It will be distr​ibuted to all registered participants in the Congress bags.​
The advertisement will be printed in the designated industry section of the program, according to compliance regulations.

• Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

Promotional material (up to 4-page insert, A5 flyer) will be included in the Congress bags* or in the display racks.

• Material should be provided by the Supporter and approved by the Secretariat..

• Supporters’ promotional information will be available for all Congress participants.

• The distribution arrangement will be advised.

• Support will be acknowledged in the Industry Support and Exhibition section of the program guide, on the event website and application, and with signage during the event.

*if applicable.

Gain additional exposure for your Symposium, company or exhibition booth by sending out a Mail Blast to the preregistered delegates who have agreed to receive promotional material at a date and time coordinated with the Congress Organizer.

• Exclusive: Mail blast will be exclusive for the supporting company. The designed mail blast (html format with Kenes design requirements) and the preferred “Subject” to be provided by the Supporter and subject to receipt by 6 weeks prior to the Congress. ​”From” field will be WCP 2019.

• Joint: Mail blast will list all supporting companies according to the support level. Each company will have a section of approximately 150 words. Design will be provided by Organizer.

* In the case where the supporter cannot provide a compliant HTML file, they may provide an image and it will be coded to HTML for an additional charge of € 250. Content received after the deadline may be processed for an additional fee of € 500.​

1 “push notification”* sent to all participants** onsite through the mobile app – to be coordinated with Congress Organizer
*(Only available for companies that have an industry symposium or Meet the Expert session)
​**(Only for those who have accepted to receive such information​)

• Support will be acknowledged on the inside back cover as: ˝Supported by… ˝ and a company logo only​.